On the Welcome screen, click on the Outlook icon. Log into Office 365 with your Davidson credentials. Please reach out to for more information. You can also create a shared mailbox for a new email address you define such as Large scale changes can more efficiently be implemented by T&I through our admin console. If you found this post useful you may also like to check out: Create a signature in Outlook, Email Tracking Options in Outlook, Create a rule to forward email to colleagues in Outlook, or Create a rule to move email to a specified folder.A new Microsoft Office 365 group allows you to collaborate with your teammates when writing documents, creating spreadsheets, working on project plans, or scheduling meetings. If you need to edit the members of the list at any time you can do so through the People area, open the distribution list and make changes and then select Save & Close. You have now sent an email using a distribution list. Add a subject to your email message and text to the body of the email and click Send. All the members will be individually listed. You will see a warning message that if you expand the list, the list name will be replaced with the individual members’ names and you will not be able to collapse it. If you do not need to do this then you do not need to expand the group You should only need to do this if you want to check that a certain person has been included or wish to delete an individual person from receiving this specific message. If you wish to view all the members individually, click the + symbol to expand the group. Outlook has now matched the list name with your new list. You should now see the distribution list name appear with an underline and a + symbol. If the name does not automatically prompt you with the list press Ctrl + K once you have entered the name and Outlook will perform a name check and see if it matches any contact or distribution list names. In the To field begin typing the name of your distribution list, in my example, I used the name Outlook Training. Press Ctrl + N to open a new blank email message. 
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Go to the Mail area using the Navigation Pane or use the keyboard shortcut Ctrl + 1. Now that you have created a distribution list, it’s time to use it. The distribution list will now be added to your Contacts and depending on how you view your contacts will be displayed with a different icon than a normal contact. If you have added a contact by accident, select the name from the list and click the Remove Member button. The members will now be displayed in the Contact Group window. Continue adding members until you have included all the contacts you wish to include. To add a contact to your list, double-click their name and they will be added to the Members field at the bottom of the window. You will now see a list of your contacts. If you already have the members saved as an Outlook Contact then choose From Outlook Contacts, if you do not have the person saved you can select New E-mail Contact Click the Add Members button from the Contact Group tab and choose the option you require. Now you will need to add some members to the list. Above all else try to keep it short and sweet! Add the group name into the Name field box. If it is for a work-based project then you could use the department name or project name if the group is made up of friends or family you can use a suitable name based on those included. Firstly you need to give your group a name, it should be something which you will remember easily and should be something which reflects the group of contacts you are including. The Untitled – Contact Group window will appear:. Click New Contact Group from the Home tab. You will now see the contacts you have saved within Microsoft Outlook. Click People from the Navigation Pane or use the keyboard shortcut Ctrl + 3. 
To create a distribution list, follow these steps:
CREATE OUTLOOK EMAIL LISTS WINDOWS
You can include contacts that you have already saved as an Outlook contact, from the Windows Address Book or you can even create a new contact during the process.
Microsoft Outlook makes it very easy to create, edit and maintain a distribution list as part of the Contacts area. Instead of having to address an email to Bob, Sarah, Jane, Alex and Cameron, you can create a group containing these contacts and reference a single group name such as “Marketing”. One aspect of email which can provide great time saving is the use of distribution lists in Microsoft Outlook.Ī distribution list is a group of contacts that are given a central name as a reference. Companies and organisations rely heavily on the use of email for correspondence with both internal and external contacts. The use of email for many people has become a daily event.
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